Join the Caffeine & Machine Team as our Senior Business Manager!

Why Caffeine & Machine?

Our mission is to be a brand and destination for people who love things that move. From first cars to hyper-cars, spotless classics to super-bikes, trucks, bicycles or even helicopters – whatever someone drives, there is a place for them at Caffeine & Machine.

Everything we do is powered by community, conversation, inclusion and adventure. We seek to break down barriers, encourage learning and discovery. Above all else we’re a company where you feel surrounded by friends – those that you know and ones you haven’t even met yet – a place that feels like you’re right at home.

Be part of one of the UK’s most distinctive lifestyle hospitality brands
Work across automotive culture, premium F&B, and destination experiences
Exposure to strategic growth plans and potential site expansion
Opportunity to help build scalable infrastructure in a growing business

What Can Caffeine & Machine Offer?

Up to £43,000 salary
Discounts on food, drink, and our clothing line
Free tickets to events
Working directly with the founder
Huge opportunity for learning and growth

What Will You Be Doing?

The Senior Business Manager is a critical central function role supporting the smooth running of our multi-site business. This role sits at the centre of operations, governance, HR administration, and systems management, ensuring that our venues remain compliant, well-organised, and operationally efficient.

The successful candidate will play a key role in maintaining documentation, supporting projects, improving internal systems and processes as well as supporting finance, operations, HR, and the leadership team. This role ensures:

Robust financial and administrative controls, ensuring a smooth day-to-day coordination between the three sites and head office
Accurate reporting across sites
Effective governance and compliance

The Key Responsibilities:

Multi-Site Support

Maintain centralised documentation across all venues
Coordinate site compliance files (insurance, H&S, licences, utilities, etc.)
Support contract renewals (utilities, waste, telecoms, service agreements, etc.)
Support site projects and capex
Work with the marketing team to schedule the event calendar three months in advance

Governance & Compliance

Ensure Companies House filings and statutory records are maintained
Maintain policy documentation (HR, data protection, procurement, etc.)
Monitor training depth throughout the business
Support board pack preparation (data collation, formatting, schedules, etc.)
Uphold all safety policies, resulting in a >90% SAEKER score, making 5* EHO a formality

HR & Payroll Administration

Compliance with employment guidelines
Support onboarding documentation
Work with finance on payroll
Maintain employee records and contracts
Track holiday, sickness, and HR compliance documentation

Systems & Process Improvement

Maintain cloud-based filing structures
Support integration and maintenance of systems (EPOS, accounting software, booking systems, etc.)
Identify inefficiencies and recommend improvements

The Ideal Candidate Will:

3+ years experience in business administration or finance support at a senior level
Proficient with Microsoft Office and maintaining multi-system infrastructure
Experience in multi-site hospitality, leisure, or retail environments
Confident working with senior leadership
Highly organised and structured
High attention to detail
Proactive and solutions-focused
Commercially aware and process-driven
Comfortable operating across multiple operational and strategic tasks
Live within the existing three Caffeine & Machine sites. The role is hybrid so being able to get to sites easily is advantageous

Apply now and become part of something extraordinary!